Privacy policy

OctaAds Media Private Limited (“OctaAds Media, ” “we, ” “us, ” or “our”) welcomes you. Your privacy really matters to us. This Privacy Policy describes how we collect, use, disclose, and protect your information when you visit our website, www.octaadsmedia.com or use our digital marketing and affiliate services.

When you do any of the following things, you effectively confirm and recognize that you have read, understood, and accepted the conditions of this Policy: access our Site or use our services. If you disagree with the terms and condition, you should immediately stop using our services.

 

1. Who We Are and Scope of This Policy

OctaAds Media is a premier digital marketing agency providing performance marketing, SEO, PPC, and affiliate network solutions. This Policy applies to all information collected through our website, tracking domains (octaadsmedia.com), and any related services, sales, or marketing events.

Our Office Locations:

• Head Office (Gurugram): Coworkkeys – Golf Course Road, Plot No. 38, Saraswati Kunj – second floor, Near Vatika Tower, Sector 54, Gurugram, Haryana 122003, IN
• Regional Office (Dhanbad): 1st Floor, LOCO BAZAR, Near Loco Bazar Masjid, Gomoh, Dhanbad, Jharkhand, 828401.

For the purposes of data protection laws, OctaAds Media acts as the “Data Controller” for the personal information you provide directly to us.

 

2. Information We Collect

We collect information that identifies you or can be used to identify you (“Personal Information”) to provide a seamless business experience.

A. Information You Provide Voluntarily

We collect personal data that you voluntarily provide when you register on our platform, express interest in our services, or contact us. This includes:

• Identity Data: Full name, username, or similar identifiers.
• Contact Data: Email address, phone number, and business/physical address.
• Professional Data: Company name, website URL, and business tax details (for affiliates/advertisers).
• Financial Data: Bank account details or payment gateway information necessary for processing commission payments and settlements.

B. Information Collected Automatically (Cookies & Tracking)

When you visit our Site, we automatically collect certain technical data through cookies and web beacons. This helps us understand user behavior and improve Site performance.

• Device Data: IP address, browser type, operating system, and device identifiers.
• Usage Data: Pages viewed, time spent on the Site, clickstream data, and the referral source that led you to our website.
• Location Data: General geographic location (city/country) derived from your IP address.

 

3. Comprehensive Cookie Policy

OctaAds Media uses cookies and similar tracking technologies (like web beacons and pixels) to access or store information.

What are Cookies?

Cookies are small text files placed on your device to help the website recognize you on future visits.

Types of Cookies We Use:

1. Essential Cookies: These are necessary for the website to function. They handle user authentication and security, preventing fraudulent use of accounts.
2. Functionality Cookies: These remember your preferences, such as language settings or login details, to provide a personalized experience.
3. Analytics & Performance Cookies: We use these to track how visitors interact with the Site. This data is anonymized and used for internal research to improve our service offerings.
4. Advertising & Tracking Cookies: These track your activity across websites to deliver targeted advertisements that are relevant to your interests.

How to Control Cookies

Most web browsers are set to accept cookies by default. You can change your settings to “Refuse Cookies” or “Alert when Cookies are sent.” However, please note that disabling cookies may result in the loss of some website functionality.

You can review our Cookie Policy here: https://octaadsmedia.com/cookie-policy/

 

4. How We Use Your Information

We process the collected data for several different business purposes, always ensuring that our processing has a legal basis (e.g., consent, fulfillment of a contract, or legitimate business interests).

• To Manage Accounts: We process your data to manage your affiliate or advertiser account and monitor performance.
• To Process Payments: Handling commission payouts and billing for our marketing services.
• To Improve Our Services: Analyzing usage patterns to develop new products and optimizing website layout.
• To Communicate with You: For newsletters, administrative updates, and marketing communications (you may opt out at any time).
• Ensure Security: Observing for fraud, unauthorized access, or policy breaches.
• Google Click Tracker Compliance: We operate with specialized trackers to verify campaign performance and keeping it that all traffic are accordance with Google’s advertising policies.

 

5. Sharing and Disclosure of Information

OctaAds Media does not sell your personal information to third parties. We only share information in the following circumstances:

• Service Providers: We may share data with third-party vendors (e.g., cloud hosting, payment processors, or analytics tools) who perform services on our behalf.
• Legal Obligations: We may disclose information if required by law, such as to comply with a subpoena or similar legal process in Gurugram or Dhanbad jurisdictions.
• Business Transfers: If OctaAds Media is involved in a merger, acquisition, or asset sale, your information may be transferred as a business asset.
• With Your Consent: We may disclose your personal information for any other purpose with your explicit consent.We implement industry-standard technical and organizational security measures to protect your data from unauthorized access, loss, or alteration. This includes SSL encryption for data transmission and restricted access to sensitive financial records.

 

6. Data Security and Retention

Retention Periods:

• Transaction/Financial Records: Retained for 7 years to meet statutory audit and tax requirements.
• Marketing Data: Retained for as long as you remain an active subscriber or until you request deletion.
• Tracking Data: Cookie and tracking data are typically kept for 12 to 24 months.

 

7. Your Privacy Rights

Depending on your location, you have specific rights regarding your personal data:

• Access and Correction: You have the right to request a copy of the data we hold about you and ask for corrections if the information is inaccurate.
• Data Erasure (Right to be Forgotten): You can request that we delete your personal data, provided it is no longer required for legal or contractual obligations.
• Opt-Out of Marketing: Every marketing email we send includes an “Unsubscribe” link. You can also contact us directly to be removed from our calling or mailing lists.
• GDPR (EU Users): We comply with the General Data Protection Regulation. EU residents can exercise their rights to data portability and restriction of processing.

 

8. Third-Party Links

Our Site may contain links to third-party websites (e.g., our partners or affiliate advertisers). OctaAds Media is not responsible for the privacy practices of these external sites. We encourage you to read the privacy policies of every website you visit.

 

9. Children’s Privacy

Our Services are not directed to persons under the age of 18. We do not knowingly collect personally identifiable information from children. If you are a minor and have provided us with data, we will delete such information from our servers upon notification.

 

10. Changes to This Policy

We may update this Privacy policy from time to time as we expand our business operations or comply with new laws. Any update will be posted here along with the new “Last Updated” date. We recommend checking this page periodically to stay up to date.

 

11. Contact Us

If you have questions, concerns, or wish to exercise your data rights, please contact our Data Protection Team:

OctaAds Media Private Limited

• Email: support@octaadsmedia.com
• Phone: +91 7608892920
• Gurugram HQ: Coworkkeys – Golf Course Road, Plot No. 38, Saraswati Kunj – second floor, Near Vatika Tower, Sector 54, Gurugram, Haryana 122003, IN
• Dhanbad Office: 1st Floor, LOCO BAZAR, Near Loco Bazar Masjid, Gomoh, Dhanbad, Jharkhand, 828401.

 

Note: This document is intended to be comprehensive. For specific legal compliance in international jurisdictions, OctaAds Media recommends a final review by a legal professional specialized in Digital Service Acts (DSA) and Data Privacy.